Privacy Policy

 

PERSONAL DATA PROTECTION POLICY

 

1. – Introduction

    

   1. – Object 

The object of this policy is to inform you on the use of your personal data on the www.scalinx.com website under the General Data Protection Regulation 2016/679 and amended French Data Protection Act of 6 January 1978.

 

2. 2.  - Definitions

 

“Personal data” means any information relating to an identified or identifiable natural person (“data subject”) ; an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

 

“Processing” means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction

The responsible for processing is SCALINX (data controller).

 

“Cookie”: A "cookie" is a file, generally small and identified by name, which can be transmitted to your browser by a website on which you connect. Your web browser will keep it for a certain period of time, and return it to the web server each time you connect to it again. Cookies have multiple uses : they can be used to memorize your customer identifier on a commercial site, the current content of your shopping cart, an identifier allowing to trace your navigation for statistical or advertising purposes, etc.

 

Data Processor:

The data processor is the natural or legal person (company or public organization) who processes data on behalf of another organization ("the controller"), as part of a service or benefit.

Subcontractors have obligations regarding personal data, which must be present in the contract:

• an obligation of transparency and traceability;
• taking into account the principles of data protection by design and by default;
• an obligation to guarantee the security of the processed data;
• an obligation of assistance, alert and advice (for example, a procedure for the notification of personal data breaches must be notified).

 

 

3. When do we collect your personal data?

 

You can choose to share your personal data with us, for example:

• by sending a message via the contact form
• by communicating directly with a member of our team
• by applying to a job on [email protected]
• by sending an email to [email protected] or [email protected]
• by using our website

 

4. Why do we collect your personal data?

 

In accordance with the European regulations, we carry out three processing of the data of our users:

- The processing of users is necessary for the execution of a contract to which the data subject is a party or for the execution of pre-contractual measures taken at his request (for example within the framework of contracts with our customers)

- The processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, unless the interests or fundamental rights and freedoms of the data subject prevail (for example to respond to requests from website visitors)

- The processing is based on the consent of the data subject (for example when a site visitor agrees, via the contact form, to be contacted for prospection)

 

This means that your personal data will be:

- used legally, fairly and transparently,

- collected only for legitimate purposes that we can clearly expose to you and without being used in a way incompatible with these objectives,

- appropriate to the objectives set out and limited exclusively to this end,

- exact and current,

- kept safely and only for the time necessary for the stated objectives.

 

5. What do we collect?

 

We collect only the minimum quantity of information.

 

Customers: identity, business contact, content of the messages

 

Suppliers / subcontractors: identity, business contact, content of the messages

 

Visitors of the website: In case of message via the contact form or email address : identity, contact information, content of the message

 

6. Who can access your personal data?

 

The recipients of your personal data can be the following:

• our establishment as data controller

• our authorized sales network and sales management staff

• our partners

• providers and subcontractors providing services on our behalf

• the duly empowered judicial and / or administrative authorities

• regulated professions (examples: notaries, lawyers, bailiffs).

 

7. How long time do we keep your personal data?

 

Your personal data is kept for the necessary time to accomplish the purposes described above.

 

• Data related to the contracts: The data will be removed after the end of the contractual relationship + 5 years
• Data related to the customers: The data will be removed after the end of the contractual relationship + 3 years
• Data related to the prospects: The data will be removed after 3 years with no response to solicitations.
• Data related to the visitors of the website: After visitor’s consent, the data will be kept for 12 months.
• Data collected by the RGPD pilot (in case of customer/visitor… request): The data will be removed 2 years after the last contact from the requester

 

8. Transfer of personal data outside Europe

 

Your personal data may be transferred in limited cases and for strictly supervised purposes, to a country outside the European Union. We will make sure they are protected:

- by the existence of an adequacy decision issued by the European Commission which recognizes that the recipient country has an adequate level of protection

- if the level of protection has not been recognized as equivalent by the European Commission, we rely on the implementation of appropriate guarantees such as standard contractual clauses approved by the European Commission.

 

9. Which cookies are being used on the website?

 

We use only strictly necessary cookies. These cookies are essential for the proper functioning of the website and cannot be deactivated from our systems. They are usually only activated in response to actions that you perform and that correspond to a request for services, such as filling in forms. You can configure your browser to block or to be alerted to the use of these cookies. However, if this category of cookies - which does not store any personal data - is blocked, some parts of the website will not be able to function.

 

Cookie	Function	Retention period
SERVERID104280	Used to identify the server which displayed the page	Until the browser is closed
cf-cookie-banner	WordPress uses this cookie to manage the characteristics / options of the theme and for the proper functioning of the plugins	Until the browser is closed
gk_last_opened_widget_rules_wrap	WordPress uses this cookie for its proper functioning regarding the widgets	1 year
wp-settings-1	WordPress uses this cookie to personalize the website administrator interface.	1 year
wp-settings-time-1	WordPress uses this cookie to personalize the website administrator interface.	1 year

 

 

10. How to exercise your rights?

 

In accordance with the regulation, you have rights (access, rectification, erasure, opposition, etc.) on your personal data. To find out more, you can visit the website of the French National Commission for Data Protection (CNIL).

To exercise your rights, please send an email to [email protected].

 

When your personal data is processed with your consent, you can revoke it at any time. You are however informed that the treatments implemented prior to this revocation will remain valid.

 

SCALINX pays the greatest attention to the protection of personal data. However, if you consider that their processing infringes your rights or that your request has not been met, you can lodge a complaint with the French National Commission for Data Protection (CNIL) - 3 Place de Fontenoy - TSA 80715 - 75334 PARIS CEDEX 07.

 

11. Update of the personal data protection policy 

Our personal data protection policy will be regularly updated to take into account the legislative and regulatory developments.

We invite you to read the latest version available on our sites.